Pumpkinfest 2018

Presented by Dillsburg Veterinary Center 

pumpkin puppies.JPG
 
 

What is Pumpkinfest? 

Speranza Animal Rescue’s Pumpkinfest is a fall themed, family festival on the Speranza farm.  It is the single biggest fundraising event we do all year and it just keeps getting better every year.  This year we will, once again, decorate the farm for fall, prepare for the crowd, have lots of fun activities prepared for everyone in the family and invite all of our supporters to join us on Saturday October 6th (with a rain date of October 13th) from noon to 5 PM.

Attendees will be able to make scarecrows, buy pumpkins and mums, play lots of children’s games and win prizes, get their faces painted, meet adoptable dogs, see all of the farm animals, learn about the rescue, shop all of the Speranza merchandise, drop off donations, participate in dozens of raffles, eat delicious food including homemade soups, shop our huge bake sale, meet Libre, take a hay ride….

There is something for everyone to do and because of our amazing sponsors, 100% of the money you spend at Pumpkinfest (excluding vendor sales) goes directly towards supporting the mission of saving the most abused and neglected animals.  Thank you to our wonderful sponsors, Dillsburg Veterinary Center, who is our presenting sponsor, and Filson Water, a platinum sponsor. 

We need a lot of help to pull off this event.  We need more than 100 volunteers to help run all of the events listed above, vendors to come represent their businesses, sponsors to help us raise our goal of $25,000, raffle items to be donated and bakers to help us have a huge variety of baked goods available for sale at our bake sale.  There is more information about how you can help with each of these and applications for each below.

 

 
 

Click on the Become a sponsor button to become a sponsor for Pumpkinfest.  There are sponsorship levels from $500 to $1,750.  

When and Where:

October 6th Noon – 5 PM

Raindate October 13th Noon – 5 PM

The event is being held at Speranza Animal Rescue, on our 17.5 acre farm.

 1216 Brandt Road, Mechanicsburg PA 17055

We will post directions closer to the event date. 

 

Volunteering the day of Pumpkinfest:

We will need close to 120 volunteers to make the day run smoothly and we welcome all help, so long as individuals are 14-years-old or older and have a parent/guardian sign our liability waiver.  We are recruiting volunteers for both the event date of October 6th and the rain date of October 13th, because 3 out of the past 5 years we have had to use our rain date.  Please recruit your friends and family to help!  All volunteers will get a free Pumpkinfest tshirt for helping and free drinks throughout their shift.

We need volunteers to help with everything from set up (from 9 AM to noon),  running the activities (from noon to 5 PM) to then helping with clean up (from 5 – 8 PM).  Volunteers can sign up to help for a minimum of 3 hours and can volunteer to help anytime between 9 AM and 8 PM.  Please fill out the Pumpkinfest volunteer application so that we know if you can help on the 6th and/or the 13th and what hours.  We will also need to know your tshirt size.  If you have a group of 6 or more volunteers you can email Kathy@speranzarescue.org instead of filling out 6+ applications.

 

Volunteer Application

Name *
Name
Availability October 6th *
Please indicate all time slots for which you are able to volunteer:
Availability October 13th RAINDATE *
Please indicate all time slots for which you are able to volunteer in case we need to use the rain date:
Please list the names of any volunteers with whom you want to be partnered (volunteering at the same event). Each volunteer must fill out an application.
We are in need of some volunteer face painters. Are you a painter? Would you like to paint faces at Pumpkinfest? Can be simple things like pumpkins and ghosts or fun, full faces... just need talented artists to help us!!
Tshirt Size *
Each volunteer gets 1 free Pumpkinfest tshirt. Please indicate what size shirt you would like.

Becoming a Vendor at Pumpkinfest

We would like to have as many vendors as possible at Pumpkinfest.  We will offer 10 x 15 feet vendor spaces for $50 for the day or $85 for two spaces.  We have gotten very positive feedback from vendors in the past and expect more than 1,000 to attend Pumpkinfest this year.   We are making a roster of vendors for the event date of October 6th and the rain date of October 13th.   Please fill out an application if you are available on both or either date.  We will keep an updated list of the confirmed vendors below. 

We will not have duplicate vendors (i.e. we won’t allow more than one LuLaRoe consultant or more than one Pampered Chef consultant) and spaces will be assigned based on a first-come first-serve basis.  Vendors will be located throughout the farm, but in high traffic areas.  Most of the vendors will be in the large field, where almost all of the activities will take place.  Vendors will need to bring their own tents, tables and chairs.  Electricity is not available.  Pets are not permitted, even if they will be staying at the vendor booth. 

The event is from noon to 5PM and is being held at Speranza Animal Rescue (directions will be sent at a later date).  You are welcome to come and set up as early as 10:00 AM.  We ask that you are set up and ready to go by noon, and that your vehicles have been moved to the parking area by 11:30. We would prefer that vendors stay until 5:00 PM, but we understand if you need to leave early. However, you will not be able to drive your vehicle to your set up if you leave early.  

If interested in being a vendor at Pumpkinfest on October 6th and/or the rain date of October 13th please fill out the below form.  Cheryl will be in touch to coordinate details once you submit an application.  Once your application is approved, you will be required to send a check with your $50 payment to reserve your spot  That check will not be cashed until we know if we will need to use the rain date.  This way if you send payment for the 6th , you cannot attend on the 13th, and then we need to use the rain date, we will destroy your check. 


Vendor Application

Name *
Name
Dates Available *
Pumpkinfest is scheduled for October 6th, 2018 with a raindate of October 13, 2018. Please indicate if you are available for one or both of the dates.

Donating Baked Goods for the Bake Sale

One of the big money makers at Pumpkinfest is the bake sale.  We have a huge selection of everything yummy that you can imagine.  Pumpkin rolls, home made caramel sauce, pies, cakes, cookies, candies and more!  We rely on our supporters to help us bake sweets for the bake sale so that we can raise as much money as possible.  We will donate any of the left-over snacks to local Emergency Responders. All items donated will be tax deductible and we will provide receipts for all donations.

If you are interested in donating baked goods to the bake sale, please fill out the signup form  below.  To try and make the day of easy as possible we have a few requests and helpful hints:

  • Please don’t donate the baked goods in containers that you want back. 
  • All baked goods should be packaged for sale when brought to Speranza.
  •    A few cookies in a baggie, 2 cupcakes in a to go container, slices of pumpkin roll wrapped in clear wrap.
    • A dozen cup cakes in a pan don’t sell well, because they don’t transport well….
  • Please clearly label all baked goods and identify any nuts or other allergens
  •  We do need a variety of gluten free snacks
  • Do not price the items, we will do that so the items are all priced similarly
  •  It has been warm the last few years, so icings have gotten runny… consider the weather.
    • We will have ice trays in which we can set some of the baked goods to keep them cool, but will not be able to fit everything on them…

Baked Good Sign Up

Name *
Name
Please let us know what items you will be making.
How many or how much? and how will you package it?
Drop off or pick up *
Baked goods can be dropped off at Speranza on the Friday before Pumpkinfest or the morning of by 10:30 AM. If you cannot get the baked goods to Speranza we can arrange to have a volunteer meet you.

Donating Raffle Items

One of the most fun activities at Pumpkinfest for the adults is our huge raffle tent. We have had close to 100 items to raffle off in the past.  Not only is it a lot of fun, but it is a great fundraiser, as well.  We try to get donations of gift certificates for restaurants, experiences and activities , themed baskets, crafts, unique items… We try to have a lot of variety and items with a value of $40 or more.  We have had businesses and individuals donate raffle items.  If a business donates, we are happy to sit business cards or brochures out with the items.  All items donated will be tax deductible and we will provide receipts for all donations.

We would like to have all raffle items in hand by October 1st.  Items can be dropped off at Speranza any day of the week from  8 AM - 2 PM or 5:30 - 7:30 PM.  If you cannot get your raffle items to the rescue, let us know on the form below and we will arrange for a volunteer to pick it up. 

If interested in donating raffle items for Pumpkinfest, please fill out the sign-up form below. 


Raffle Donation Sign-Up

Name *
Name
Drop off or pick up? *
Let us know here if you will be able to drop off the raffle items at Speranza or if we should arrange for a volunteer to pick it up.